I received this email from a coach/team rep for a tournament coming up:
Do you expect any more changes to the schedules? …. I just want to make sure this new schedule is safe to distribute.
Wow. Team reps and coaches printing off tournament schedules for parents instead of sending them to the tournament web site is a bit like getting a telegram and then gathering everyone in the town to read it to them in the town square using a megaphone.
Our Advice: At every opportunity, encourage the coaches and team reps to send their parents to your tournament web site. When there are changes (almost always are!) the coach/rep just needs to tell them there is a change via the phone tree or email and not print off the schedule, make more copies, distribute them, make sure all old copies are destroyed… you get the idea.
At TourneyCentral, we will be installing some tools that allow parents to be notified when a change occurs in the schedule, hoping to save your coaches and team reps some additional work and stress. Stay tuned.