When I was young and thought I knew everything, I had a job as Leadership/Sales Training Manager at Huffy. One year, we flew all the field managers into Breckenridge, CO for a leadership seminar. It was a great time and everything was themed to health, fitness and balance.
Lunch was healthy, breakfast was healthy and after about 4 days of health food, we had a near riot on our hands. The managers wanted sausage and eggs for breakfast and meat and potatoes — followed by fattening desserts — for dinner. For them, it was all about getting away, being entertained, networking. The leadership workshop and healthy habits workshops was all just a way to justify the indulgence into entertainment.
The lesson I learned from that experience was this: The quality of the workshop/conference/etc will always be rated by the quality of the food and entertainment. The best keynote speakers in the world will not save you from a skinless, baked rubber chicken lunch.
Our advice: A soccer tournament is a lot like a leadership conference. Intellectually, you can justify the trip as a great soccer experience, good competition, etc, etc, but the reality is it is almost always about entertainment value. Great hotels, great food, great friends and the tournament is a good experience, win or lose. If the hotel stinks, the food is lousy, the parking is horrid; even winning teams will not have a good experience.
It seems this year that hotel complaints are up. Way up. Hoteliers are not returning requests for rooms, they are not booking teams into rooms until they have been formally accepted and just overall, treating teams with disregard. As a tournament director, you can’t ignore this and must take action. Make sure you have a good relationship with hotels, but always remember that without your tournament, they are not booking rooms.
A soccer tournament is about 20% soccer and 80% entertainment. The hotel is a major part of the entertainment formula. When you forget this by ignoring hotel concerns, not staffing the concessions area, running out of tshirts early — even if your competition is outstanding — teams will not have a good time and will start looking for any other tournament experience but yours.